KEY DATES FOR SOCIOLOGY GRADUATE STUDENTS

Sociology graduate students should browse this department calendar regularly for important deadlines and information.

For campus deadlines, also see the 2011-12 Campus Academic and Administrative Calendar.
For campus events, also see the Campus Events Calendar.

SPRING QUARTER 2012  (April 2 - June 14)

Independent study codes available as of Monday March 12.  297/299 Form

1-31: Deadline to apply for Readmission starting Spring Quarter.  (The next readmission deadline is Jan 31 for re-entry in Spring Quarter.)

2-29: Priority Enrollment Begins for Continuing Students

2-23: Spring bills available on the portal

3-1: Deadline to apply for Health Insurance Waiver for Spring 2012

3-12: Call for Sociology 2012-13 TAships sent (see email for full instructions and list of TAships).  Application/Preferences are due by Thurs April 12.  

3-22: Deadline to apply for Leave of Absence for Spring 2012

3-20: Minimum Credit Limit Enforcement Date. You should be enrolled in at least 5 units by this date.

3-30 (Fri): Holiday. Campus Closed.

3-27: Financial Aid Disbursement Date.  If there are no holds on your account, contact the graduate advisor when the quarter begins if your funding did not disburse on this date.

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4-2 (Mon): Quarter begins. First day of instruction.

4-2 (Mon):  NEW ADMIT VISIT.  Please join other Sociology Faculty, Students, and Staff for a group lunch, C8.201, 12:30-1:45pm.  The full day's agenda and appointment schedule will be finalized and distributed during week of March 27.

4-2 (Mon): Deadline to withdraw for spring quarter to receive full registration refund.

4-2 (Mon): Graduate Division sent information about online campus TA application.  The deadline is April 16 4:30pm.

 For the list of openings, see http://graddiv.ucsc.edu/student_affairs/TAopenings12-13.pdf. 

 For the electronic application, see http://www.surveygizmo.com/s3/818687/TA-App-Form-2012-13.

4-5 (Thurs): Deadline to announce for Master's or Ph.D, or apply for filing fee, if applicable, for Spring Quarter.  Application forms are available either: (a) at Graduate Resources/ Graduate Division Forms or (b) in the forms binder in the grad lab. Submit applications to the graduate advisor at least three days before this graduate division deadline.

4-4 (Wed) 5pm: Deadline for Dissertation Quarter Sabbatical Fellowship program applications. Call with instructions and application was sent 3-20 (see email).

4-5 (Thurs) noon: Deadline for Dissertation-Year Fellowship applications and faculty letters of support. Call with full instructions was sent 3-20 (see email).

4-6 (Fri): Deadline to apply for Part-Time status

4-6 (Fri): Deadline for Graduate Enrollment and Fee Payment.  If you enroll in any classes after this deadline, a $50 late transaction fee will apply even if an add/drop/swap results in the same number of units. 

4-6 (Fri):  ATTENTION: S12 TEACHING ASSISTANTS. If you're TAing for Sociology this quarter, your signed Checklist of Duties is due.   

4-11 (Wed):  Permission number needed to enroll after this date

4-12 (Thurs): Deadline to submit Sociology TA Application/Preferences for 2012-13.

4-15 (Sun): Deadline for applicants admitted for Fall 2012 to accept their offers.  You should either accept via the portal or email Ann McCardy, amccardy@ucsc.edu

4-16 (Mon) 4:30pm: Deadline to submit online campus TA application.  (If you've applied for campus positions, you should also submit the supplemental preference form to the department by this date. The supplemental form is a combined list of your Socy and campus TA choices in ranked order of preference.)

4-20 (Fri): ADD/DROP/SWAP ends.  You will need an exception to withdraw from a class after this date.

4-20 (Fri): Deadline to change grade option to/from graded or S/U

4-23 (Mon): Add by Petition Begins  (Late transaction fees apply.)

4-24 (Tues): Deadline to apply for 2011-12 SOCY Research & Travel awards. No late applications are accepted.  Call with instructions and application sent 4-9.

4-27 (Fri): Deadline to submit SOCY Summer Session TA Application. Call with instructions and application sent on 4-6. PREFERENCE WILL BE GIVEN TO SOCIOLOGY GRADUATE STUDENTS, but other graduate students may apply. Sociology student should use form (.doc version) sent in email. Outside applicants should submit a CV, in addition to their hardcopy or scanned application form (submit to Ann McCardy, C8.Rm225, or in the graduate adviser's mailbox in College Eight Faculty Services, or email: amccardy@ucsc.edu).

5-8 (Tues): Deadline to apply for Clark Dearborn Roby & Marianna Gilman Roby Sociology PhD Dissertation Award for research on race, class, and gender.  See email sent 4-16 by Tina Nikfarjam for full details. 

5-11: Add by Petition Ends

5-11: Deadline to WITHDRAW for winter quarter (except for emergency reasons)

5-15 (Tues): Deadline to submit 11-12 End-of-Year Reports. For instructions, see email sent 4-19.  Email the report to your advisor(s) and copy Ann McCardy.

6-8: Instruction Ends

6-14: Deadline to submit work and petition to instructor for Removal of Incomplete from Spring 2010.  Work submitted after this date does not satisfy the 3Q maximum time allowed to remove a graduate incomplete.  If you do not complete the work, the Incomplete will convert automatically to a 'U' or 'F'.

6-15 (Fri): GRADUATE COMMENCEMENT CEREMONY.  East Field, 4:30pm. Details.

8-31: Deadline to apply for Leave of Absence for Fall 2012

WINTER QUARTER 2012  (January 6 - March 22)

Independent study codes are available for winter quarter.  297/299 Form

10-31: Deadline to apply for Readmission starting Winter Quarter.  (The next readmission deadline is Jan 31 for re-entry in Spring Quarter.)

11-14: Priority Enrollment Begins for Continuing Students

11-28: Winter bills available on the portal

12-1: Deadline to apply for Health Insurance Waiver for Winter 2012

12-8: Deadline to apply for Leave of Absence for Winter 2012

12-15: Minimum Credit Limit Enforcement Date. You should be enrolled in at least 5 units by this date.

12-23 (Fri): First day of campus closure

12-27: Financial Aid Disbursement Date.  If there are no holds on your account, contact the graduate advisor when the quarter begins if your funding did not disburse on this date.

1-3 (Tues): Campus reopens

1-6 (Fri): Quarter begins

1-9 (Mon): Instruction begins.

1-9 (Mon): Deadline to witdraw for winter quarter to receive full registration refund

1-12 (Thurs): Deadline to announce for Master's or Ph.D, or pay for filing fee, if applicable.  Application forms are available either: (a) at Graduate Resources/ Graduate Division Forms or (b) in the forms binder in the grad lab. Submit applications to the graduate advisor at least three days before this graduate division deadline.

1-13 (Fri): Deadline to apply for Part-Time status

1-13 (Fri): Deadline for Graduate Enrollment and Fee Payment.  If you enroll in any classes after this deadline, a $50 late transaction fee will apply even if an add/drop/swap results in the same number of units. 

1-13 (Fri):  ATTENTION: TEACHING ASSISTANTS. If you're TAing this quarter, your signed Checklist of Duties is due.   

1-18 (Wed):  Permission number needed to enroll after this date

1-30 (Mon): ADD/DROP/SWAP ends.  You will need an exception to withdraw from a class after this date.

1-30 (Mon): Deadline to change grade option to/from graded or S/U

1-31 (Tues): Add by Petition Begins  (Late transaction fees apply.)

2-21: Add by Petition Ends

2-21: Deadline to WITHDRAW for winter quarter (except for emergency reasons)

3-12 (Mon): Sociology 2012-13 TA Call sent (see email for full instructions and list of TAships).  Application/Preferences due by Thurs April 12.

3-16: Instruction Ends

3-22: Deadline to submit work and petition to instructor for Removal of Incomplete from Winter 2010.  Work submitted after this date does not satisfy the 3Q maximum time allowed to remove a graduate incomplete.  If you do not complete the work, the Incomplete will convert automatically to a 'U' or 'F'.

3-22: Deadline to apply for Leave of Absence for Spring 2012

FALL QUARTER 2011  (September 17 - December 8)

• Welcome to the Fall 2011 Cohort: LUZ CORDOBA, ODED LONAI, KRISTIN MILLER, NADIA ROCHE, and YVONNE SHERWOOD.
• ENROLLMENT CODES are available for Socy 297/299. Turn in the completed form, signed by the supervising faculty, to Ann McCardy. For full instructions, refer to email (Aug 5). If you are taking an independent study with faculty from another department, you will likely need to contact the other department for the enrollment code (however, Sociology does have enrollment codes for a small number of instructors 'affiliated' with the department).
• ENROLLMENT STICKERS are available. You may pick up your sticker after you've enrolled in a minimum of five units. In order to avoid a late transaction fee, you must be fully enrolled by the enrollment deadline (Sept 30). All part-time students must be enrolled in 5 units, and full-time students should be enrolled in 10 units if non-ABD, 5 units if ABD. 
• NEW STUDENT PHOTO IDs: In your first quarter only, you will receive your enrollment sticker from ID Services in Bay Tree Bookstore since it will be given to you when you get your student ID card. Note that there are dedicated times for graduate students (Sept 6, 23-24). The other times are reserved for undergraduate students. (Starting in your second quarter, you will pick up the sticker from the Grad Advisor.)
• MANDATORY: International Graduate Student Orientation. Monday September 19, 1:30-4pm, Classroom Unit 1. This orientation is separate from any department orientation. Details, when available.
• GRADUATE STUDENT ORIENTATION & BBQ. Tuesday September 20, beginning at 10am. Schedule of Activities This event is sponsored by the Graduate Student Association (GSA). This is a student-sponsored event. It's not mandatory that you attend, but it's fun and an opportunity to meet other new and current graduate students campuswide.
• SOCIOLOGY FALL RECEPTION. Wednesday September 28, 4:30-6pm, College Eight Room 201. This is a chance for new students to meet faculty and continuing students and to celebrate the start of a new academic year.
• Please accept your Sociology TA offers for 11-12, if you haven't done so already. Please email Ben Ruwe (ruwe@ucsc.edu) and Ellen Borger (ellen@ucsc.edu). Most Sociology responses are due by Aug 25, or earlier (as shown in the offer). For those with offers from other departments, please respond by the appropriate deadline.

9-22 (half day) & 9-23 (full day), times TBA  : TA TRAINING. All Sociology students must attend TA training before TAing for the department. You will be contacted later with more details. Rachel Bryant-Anderson will be this year's trainer.

9-17 (Sat): Fall Quarter begins. Instruction begins on Th 9-22.

9-19 (Mon): Fall TAs should be available anytime starting Monday in case the fall instructors want to hold the initial meeting with their TAs. The service dates for F10 TAships are September 17, 2011 through December 13, 2011, inclusive. The service end date is the deadline for grades. You should not leave the area until the instructor has agreed that the grade spreadsheets you've submitted appear satisfactory.

9-22 (Th): FIRST DAY OF INSTRUCTION

9-29 (Th): DEADLINE to apply for F11 Master's (non-terminal) or PhD, or to pay the filing fee for PhD ($150 check payable to UC Regents should accompany the filing fee application). See the Graduate Division web link Degree Application and Commencement for forms. Please complete and sign the form, then submit to Ann McCardy at least three business days prior to the given deadline. You should also get the signatures of those faculty listed on the form above signature lines for the Graduate Representative, Graduate Director, or Department Assistant.

9-30 (Fri): DEADLINE:

• for F11 fee payment and enrollment. A $50 transaction fee applies after this date. The fee offsets associated with TAships or fellowships will not take effect unless you've enrolled in a minimum of 5 units. It is advisable to enroll well in advance of this date. (Units are checked on Sept 13 - minimum credit limit enforcement date - and fee credits/fellowships will disburse on Sept 14 for students enrolled in the minimum 5 units.)
• to apply for Part-Time status (form). Turn in the completed form, signed by your primary faculty advisor, to Ann McCardy at least three business days prior to the given deadline.
• for students with F11 TA assignments (SOCY 1, 15, 105A, 111, and 128I) to submit TA Checklist of Duties. Instructors usually arrange a group meeting with all their TAs during the first week of instruction to discuss the syllabus, responsibilities, and expectations. At that time TAs will receive/fill out a form (from the instructor) that outlines the duties for the course. It is the TA's responsibility to return the completed form (signed by both the instructor and TA) to Ann McCardy by the end of the first full week of instruction.

10-1 (Sat): The application for admission in Fall 2012 will be available online.

10-1 (Sat): DEADLINE to apply for Re-Admission starting Winter 2012. Turn in the completed petition, accompanied by $40 check payable to UC Regents, to Ann McCardy at least two weeks prior to the given deadline.

10-3 (Mon): DEADLINE to provide updated contact information to department (email to follow with instructions). Please remember also to update contact information in your student portal.

10-12 (Wed): DEADLINE for ADD/DROP/SWAP. All part-time students must be enrolled in 5 units. Full-time students should be enrolled in 10 units if non-ABD, 5 units if ABD. Remember that there is a fee to swap even if you had your full number of required units both before and after the swap. The fee is a transaction fee.

10-15 (Sat): DEADLINE for Pacific Sociological Association (PSA) Call for Papers. The 2012 Annual Meeting will be held in San Diego, March 22-25, 2012.

TBA, avail late Sept: Pacific Rim Research Program 2012-13 Call for Proposals. For all deadlines and application guidelines, please see the Call for Proposals and Guidelines, available at http://pacrim.ucsc.edu, or from your PRRP campus liaison, Lisa Nishioka, pacrim@ucsc.edu, or 831/459-2833.

TBA: CALL FOR SUMMER COURSE PROPOSALS 

12-8:  Deadline to submit work and petition to instructor for Removal of Incomplete from Fall 2010.  Work submitted after this date does not satisfy the 3Q maximum time allowed to remove a graduate incomplete.  If you do not complete the work, the Incomplete will convert automatically to a 'U' or 'F'.

12-8: Deadline to apply for Leave of Absence for Winter 2012

12-15: Deadline to apply for Admission for Fall 2012 Cohort. No late applications are accepted. 

12-23: CAMPUS CLOSED (reopens Jan 3)